Skip to main content

​
Renewal Negotiation

Go into a renewal with alternatives priced and usage data ready. Teams that treat renewals as a deadline usually renew by default. Archways gives you the market and usage picture before the notice window closes, so the renewal becomes a negotiation instead of a formality. Customers going in with the market mapped and alternatives priced see up to 15% off renewal cost and up to 12 weeks of reactive coordination avoided per renewal cycle.

​
​Software Rationalization

Move from “these tools look similar” to a specific, timed action. Most rationalization efforts stop at a list of overlapping tools. Archways ties each overlap to ownership, cost and the next point of action, usually a renewal, so consolidation actually happens instead of sitting in a spreadsheet. On average, up to 20% of the tools evaluated already overlap with something already owned.

​
​Software Evaluation

Structure an evaluation against your existing stack, not a blank page. Before comparing vendors, Archways checks whether the need can already be met by something you own. Evaluations start from the current portfolio instead of a fresh RFP, and customers typically cut evaluation time by up to 60%.

​
​Build vs Buy

Cost the alternative before defaulting to one side. Teams either default to buying because building never gets prioritized properly, or default to building because nobody’s actually costed the alternative. Archways puts the real trade-offs — cost, time-to-value, maintenance, opportunity cost, in-house expertise, integration burden — in front of the decision before it gets made by default, and can carry straight into a Software Evaluation if buying wins out.

​
​Capture Demand

Turn “we need something for X” into a checked, structured request. A one-line request usually turns into either a rushed purchase or a request that stalls for lack of detail. Archways turns it into structured requirements through a guided conversation and checks it against what’s already owned, so duplicate purchases get caught at intake instead of after a contract is signed.

​
​AI Vendor Risk Review

Assess AI exposure across your vendor estate ahead of EU AI Act obligations. Vendors add AI features without announcing them. Archways surfaces which tools in your stack use AI, how they’re used, and what evidence is missing before your next renewal or approval.

​
​Quick answers

Do I need a specific trigger to use Archways, or is it always-on? Most teams start from a specific trigger — an approaching renewal, a new software request, or a risk/compliance review — rather than running Archways as a constant background scan. The decision history it builds carries forward into the next trigger. Which use case should we start with? Renewal negotiation is the most common entry point, since it has a natural deadline and immediate savings potential, but any of the six can be the starting point depending on what’s driving the decision.